OFFICER DECISION
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Decision: Approval of Summer 2026 Holiday Activities and Food programme funding allocations |
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Decision Date: 2nd June 2026 |
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Type of Decision: Director Key |
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Non-Key |
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Portfolio Area that decision relates to: |
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Leader (inc Corporate Services, Policy, Strategy & Partnerships) |
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Environment and Climate Emergency |
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Economy & Transport
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Finance, Performance, Major Projects & Equalities |
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Children, Young People and Education |
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Customer & Communities |
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Health, Wellbeing and Adults Social Care |
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Housing, Planning & Safer Communities |
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Background / Decision Summary: The Holiday Activities and Food programme provides support to school-aged children in receipt of free school meals through school holiday periods. The Department of Education allocates funds to local authorities to commission providers to delivery enriching activities and healthy meals. This funding is for the Easter, Summer, and Christmas school holidays, with each child being entitled to four hours for four days for each week of that school holiday.
This holiday provision is for children who receive benefits-related free school meals. The free holiday club places must be targeted at children who are eligible for and receiving benefits-related free school meals. As a result of this programme, we want children who attend provision to: • eat more healthily over the school holidays • be more active during the school holidays • take part in engaging and enriching activities which support the development of resilience, character, and wellbeing along with their wider educational attainment • be safe and not to be socially isolated • have a greater knowledge of health and nutrition • be more engaged with school and other local services
We also want to ensure that the families who participate in this programme: • develop their understanding of nutrition and food budgeting • are signposted towards other information and support, for example, health, employment and education
Free places available to children eligible for free school meals for the equivalent of at least four hours a day, four days a week, for four weeks over the summer holidays. Provision is to be aimed at all school age children 4-16 years old. Consideration will be given to flexibilities in how the programme can be delivered to older children or delivered in areas with greater need.
Decisions were made to ensure there is a range of activities across the city. Data mapping was completed, and then the panel prioritised wards with the highest numbers of free school meal eligibility. It was also important to provide a range by age (primary versus secondary), SEND needs, along with an array of activities (sports, arts, drama, etc).
Providers were not considered if they have not submitted all previous reporting data as requested and outlined in their grant agreement. |
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Options Considered: Approve, reject or partially approve the applications.
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Options Rejected: All options were utilised in the decision making.
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Consultation Process: Not applicable
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Implications |
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Crime & Disorder |
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Equalities |
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Highways |
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Human Resources |
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Legal |
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ICT |
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Financial |
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X |
Affordability |
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Property |
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Climate Change |
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Health |
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Other |
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Environment |
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Human Rights |
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Implications Contact: |
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Level of Risk: Low |
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Wards Affected: |
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All Wards |
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Fishergate |
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Holgate |
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Rural West York |
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Acomb |
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Fulford & Heslington |
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Hull Road |
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Strensall |
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Bishopthorpe |
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Guildhall |
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Huntington & New Earswick |
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Westfield |
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Clifton |
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Haxby & Wigginton |
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Micklegate |
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Wheldrake |
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Copmanthorpe |
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Heworth |
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Osbaldwick & Derwent |
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Dringhouses & Woodthorpe |
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Heworth Without |
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Rawcliffe & Clifton |
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Comments/Observations: In total, 35 applications for funding were received. The total amount applied for was £359,264.00. Not all applications fully met the criteria, and some awards were reduced/modified in line with the criteria set and £235,242.00 is the total to be awarded spread across a total of 26 projects.
Decision: The Director of Communities approves the use of external funding to support the delivery of the Holiday Activities and Food programme in York in accordance with the grant application process.
The awards are as follows:
To approve the following grants:
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Decision Made by: Pauline Suchfield Contact Details: pauline.stuchfield@york.gov.uk |
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On behalf of: N/A |
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To be implemented by: Mora Scaife |
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On Completion – Signed off by:
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Date:
2nd June 2026 |
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